tag:blogger.com,1999:blog-18153857485962493742023-11-16T10:49:39.677-08:00SPARK -Service and Pay Roll Administrative Repository for Kerala====== Service for the Service Matters =====SPARK- Support Group Kannurhttp://www.blogger.com/profile/03592020898953707553noreply@blogger.comBlogger2125tag:blogger.com,1999:blog-1815385748596249374.post-34567221438590665162010-10-27T06:12:00.001-07:002010-11-19T22:26:03.927-08:00SPARK- Support Group Kannurhttp://www.blogger.com/profile/03592020898953707553noreply@blogger.com2tag:blogger.com,1999:blog-1815385748596249374.post-87989566946471089862010-09-25T21:08:00.000-07:002010-10-27T07:38:11.648-07:00Preparation of Pay Bills and Schedules through SPARK.<div class="separator" style="clear: both; color: #351c75; font-family: Georgia,"Times New Roman",serif; text-align: center;"><b><span style="font-size: large;"><u><span style="font-size: small;">STEPS TO PROCESS PAY BILLS & SCHEDULES THROUGH SPARK</span> </u></span></b></div><div class="separator" style="clear: both; color: #351c75; font-family: Georgia,"Times New Roman",serif; text-align: center;"></div><div class="separator" style="clear: both; color: #351c75; font-family: Georgia,"Times New Roman",serif; text-align: center;"><b><span style="font-size: large;"><span style="font-size: small;"><a href="http://www.4shared.com/dir/c-A0gr4q/sharing.html">( </a></span><u><span style="font-size: small;"><a href="http://www.4shared.com/document/N_U3AOJa/SPARK-Salary_Processing.html">Click Here to get the PDF file for Salary Processing</a> )</span></u></span></b></div><div class="separator" style="clear: both; color: #351c75; font-family: Georgia,"Times New Roman",serif; text-align: center;"><br />
</div><div class="separator" style="clear: both; color: #351c75; font-family: Georgia,"Times New Roman",serif; text-align: left;"><span style="font-size: large;"><b><span style="font-size: small;"><span style="color: #274e13;">A.</span><span style="color: #274e13;"> </span><u style="color: #274e13;">LOG IN TO SPARK</u></span></b><u><br />
</u></span></div><div class="separator" style="clear: both; text-align: left;"><span style="font-size: x-small;"><b>Step 1</b> : <b>Open a browser</b> (<span style="color: magenta;">Internet Explorer <span style="color: black;">or</span> Mozilla Firefox</span>), type <a href="http://www.spark.gov.in/" style="color: blue;"><u>www.spark.gov.in</u></a> in the address bar and press Enter Key.You will get the Home Page of SPARK as shown below.</span></div><div class="separator" style="clear: both; text-align: center;"></div><div class="separator" style="clear: both; text-align: center;"><img border="0" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjYRO2cI3mSHMLJeMZTlTjKRhHwpoGaEgom-7Q1M_tccdQkG1HwZdjzUtYAs2VCaif343QHv2NHov6V7j9MCkdOrXcPNrWLSMsIP9Sv4GIwrVlc-WoiMeHWARgRVaSPXEGt9g9v224R180/s320/1+SPARK-home.png" width="320" /></div><span style="font-size: x-small;"><b>Step 2</b>:<b> Click on ' </b></span><b><span style="color: blue; font-size: x-small;"> <a href="https://www.spark.gov.in/webspark">Click here to Login to SPARK</a></span></b><span style="font-size: x-small;"><b> '.</b></span><br />
<span style="font-size: xx-small;"> </span><span style="font-size: xx-small;">(<span style="color: magenta;"> <i>Bookmark the following Sign in page for further use - <span style="color: blue;">Bookmarks --> Bookmark this page --> done</span></i></span> . <i>Next time you can take the <span style="color: #cc0000;">Sign in window </span>directly from <span style="color: #cc0000;">Bookmarks</span> Menu</i> )</span><span style="font-size: x-small;"> </span><br />
<span style="font-size: x-small;">Now you will get the Sign in screen shown below. Enter your <span style="color: #990000;">User Name</span> and <span style="color: #990000;">Password</span> in the respective fields and click on the '<span style="color: blue;">sign in</span>' button.</span><br />
<div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgcwkLBSwiqpMxAViOp5no6uQEZVm7xcAL3grD6Bz53o5RjcuKTUQHMXWAMJec5D6k9Abh0necAqchtplckGHePBkEa1ZjVttcP0iEV7caLxNktKHRc3YJa2MtB-nubTYyonF_A7xFFt-w/s1600/2+LoginScreen.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgcwkLBSwiqpMxAViOp5no6uQEZVm7xcAL3grD6Bz53o5RjcuKTUQHMXWAMJec5D6k9Abh0necAqchtplckGHePBkEa1ZjVttcP0iEV7caLxNktKHRc3YJa2MtB-nubTYyonF_A7xFFt-w/s320/2+LoginScreen.png" width="320" /> </a></div><span style="font-size: x-small;"><b><br />
</b></span><br />
<b><span style="font-size: x-small;">Step 3: Now you will get the '<i style="color: #990000;">Establishment Interface</i>'.</span></b><br />
<table align="center" cellpadding="0" cellspacing="0" class="tr-caption-container" style="margin-left: auto; margin-right: auto; text-align: center;"><tbody>
<tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgESl02HAnu8l80nj6dByDchfoEBRrtPYCGCCOKFTaFRrN0t-Re87v3kGtlenvTQlqCI5hUDgKIRp9QlfUmymXC0D6_Ja586UJ3cSz_zw-RN0LTabiq5LD3hT-Ed3tIu4-cCD_7t4yHoWA/s1600/3+Est-Interface.png" imageanchor="1" style="margin-left: auto; margin-right: auto;"><img border="0" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgESl02HAnu8l80nj6dByDchfoEBRrtPYCGCCOKFTaFRrN0t-Re87v3kGtlenvTQlqCI5hUDgKIRp9QlfUmymXC0D6_Ja586UJ3cSz_zw-RN0LTabiq5LD3hT-Ed3tIu4-cCD_7t4yHoWA/s320/3+Est-Interface.png" width="320" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;"></td></tr>
</tbody></table><span style="font-size: x-small;">click '<span style="color: blue;">OK</span>' on the floating message box if it appears.</span><br />
<div style="background-color: white; color: white;"><br />
<span style="color: black; font-size: x-small;"><b>Step 4</b>: </span><b><span style="font-size: x-small;"><u><span style="color: black;">Generate the </span><span style="color: blue;">Office wise List</span> <span style="color: black;">of all employees</span></u></span></b><br />
<span style="font-size: x-small;"><span style="background-color: white; color: black;"> (</span><span style="background-color: white; color: blue;">Queries</span><span style="color: black;"> --></span><span style="color: blue;"><span style="color: black;"> </span>Office wise List</span><span style="color: black;">)</span></span><br />
<span style="font-size: x-small;"> <span style="color: black;">From the </span></span><b><span style="font-family: Book Antiqua; font-size: medium;"><i><span style="font-size: x-small;"><span style="font-weight: normal;"><span style="color: black;">window </span></span></span></i></span></b><b><span style="font-family: Book Antiqua; font-size: medium;"><i><span style="font-size: x-small;"><span style="font-weight: normal;"><span style="color: black;">'</span><span style="color: blue;"> Conditional List of Offices</span><span style="color: black;"> ' , select your District , Treasury etc.. and click on the </span><span style="color: blue;">List </span><span style="color: black;">Button.( click on '<span style="color: blue;">OK</span>' on the message box if it appears). From the list, find out your office and click on ' </span><span style="color: blue;">Details</span><span style="color: black;"> ' link ; save/open the file. Ensure that all employees are listed.(</span><span style="color: black; font-size: xx-small;"> If any employee is omitted in the list add him through <span style="color: blue;">Administration --> New Employee Record</span></span><span style="color: black;"> ) </span></span></span></i></span></b></div><br />
<span style="font-size: x-small;"><b>Step 5</b>: <b>Create the Bill Types</b> (</span><i><span style="color: blue;">Salary Matters</span></i><span style="font-size: x-small;"><i> </i>--><i><span style="color: blue;">Est. Bill Type <span style="color: black;">)</span></span></i></span><br />
<div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgRjbT1zJnTaEcYA7S0ZuKJ-Hlzs8N7updJKSSUmDeomNx1FjdFbTV8ntssPzOjlvfCe91K7eRZOxnW9njTuaIg_Gdr2Oa1pGTBAWyHZU2DIe9kCsVNf1kUqwMV2BXgebfmzMPzhesFmjw/s1600/11+Bill_Type.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgRjbT1zJnTaEcYA7S0ZuKJ-Hlzs8N7updJKSSUmDeomNx1FjdFbTV8ntssPzOjlvfCe91K7eRZOxnW9njTuaIg_Gdr2Oa1pGTBAWyHZU2DIe9kCsVNf1kUqwMV2BXgebfmzMPzhesFmjw/s320/11+Bill_Type.png" width="320" /></a></div><br />
<span style="font-size: xx-small;">Select DDO code. Create each type of bills of your office as follows</span><br />
<span style="font-size: xx-small;">Bill Serial No. : </span><span style="font-size: xx-small;">Serial No. ( eg- 01,02... )</span><br />
<span style="font-size: xx-small;">Bill Type : Type a name to identify the Bill type ( eg - HS Bill or UP Bill or LP Bill ... )<br />
Head of Account : Type the HOA</span><span style="font-size: xx-small;"> separated with hyphen (<span id="dgBillDetails_ctl03_Label7"> eg - 2202-01-104-99-01</span></span><span style="font-size: xx-small;">)<br />
Description of Head of Account : </span><span style="font-size: xx-small;">Name to identify the Head of Account (eg - Salary or Pay Bill etc..)</span><span style="font-size: xx-small;"> </span><br />
<span style="font-size: xx-small;">Plan/Non Plan : Select one ( Most commonly Non Plan )<br />
Voted/Charged : Select one ( </span><span style="font-size: xx-small;">Most commonly</span><span style="font-size: xx-small;"> Voted )<br />
Then click on <i style="color: blue;">Insert</i><br />
( If there is more than one HOA you must create each bill type for each Head of Account.)</span><br />
<span style="font-size: x-small;"> </span><br />
<span style="font-size: x-small;"><b>Step 6</b>: <b>Create the Acquittance Groups ( <span style="font-size: xx-small;"><i><span style="color: blue;">Salary matters --> Acquittance details</span></i></span> )</b></span><br />
<div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiBQ7HCWNpQDenmvuRyzfrHy97i0CtpxKUg_6UYQ0Kt5x0wJxkd4k6akHPVuvrNJXpaJQgUA4O_4qXoZq0dInUrQekbAssv-3CEVKYgRXYL8IUve35X4BuV19JvgQjjEXrS5moZqnH_Xe4/s1600/Acg-Group.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="256" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiBQ7HCWNpQDenmvuRyzfrHy97i0CtpxKUg_6UYQ0Kt5x0wJxkd4k6akHPVuvrNJXpaJQgUA4O_4qXoZq0dInUrQekbAssv-3CEVKYgRXYL8IUve35X4BuV19JvgQjjEXrS5moZqnH_Xe4/s320/Acg-Group.png" width="320" /></a></div><span style="font-size: x-small;">Put Serial No </span><span style="font-size: x-small;"> , Acquittance ( Eg - LP , UP , HS etc... ) , click on Insert button.<b><br />
</b></span><br />
<span style="font-size: small;"><span style="color: #274e13;"><b>B.</b></span><u style="color: #274e13;"><b>EDIT / VERIFY THE DETAILS OF EACH EMPLOYEE</b></u></span><br />
<span style="font-size: x-small;"><b>Step 7</b>: </span><span style="font-size: x-small;"><b>Ensure that the <span style="color: blue;">Personal</span> Details of each employee is up-to-date</b> <b>in the following links</b>.</span><br />
<span style="font-size: x-small;"> ( <span style="color: blue;">Administration</span> --><span style="color: blue;">Edit Employee Record</span>)</span><br />
<span style="font-size: x-small;">After editing all records in a page,</span><span style="font-size: x-small;"> click on the <span style="color: blue;">confirm</span> button )</span><br />
<span style="font-size: x-small;">a) <span style="color: blue;">Personal Memoranda</span> b) <span style="color: blue;">Present Service Detail</span>s c) <span style="color: blue;">Contact Details</span></span><br />
<div class="separator" style="clear: both; text-align: center;"></div><div class="separator" style="clear: both; text-align: center;"></div><div class="separator" style="clear: both; text-align: center;"></div><div class="separator" style="clear: both; text-align: center;"></div><div class="separator" style="clear: both; text-align: center;"></div><div style="text-align: left;"><span style="font-size: x-small;">a) <span style="color: blue;">Personal Memoranda</span></span></div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi20_Ft66sZ61iS7YYk-ZSbsPVHRyi0d1BOOuSOms-oWdgi0sqXJX7xdQeDF_mSliySGCPghuplyS7IGk9lsvWc8yh1HfmQ7UfII-fT0t3iTXkVGvGOye8uZ4bCthBeTAt3xTtt5mbHN28/s1600/6+Per-Memo.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi20_Ft66sZ61iS7YYk-ZSbsPVHRyi0d1BOOuSOms-oWdgi0sqXJX7xdQeDF_mSliySGCPghuplyS7IGk9lsvWc8yh1HfmQ7UfII-fT0t3iTXkVGvGOye8uZ4bCthBeTAt3xTtt5mbHN28/s320/6+Per-Memo.png" width="320" /> </a></div><span style="font-size: x-small;"> b) <span style="color: blue;">Present Service Detail</span><span style="color: blue;">s</span></span><br />
<div class="separator" style="clear: both; text-align: center;"><br />
</div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjIi9XOKs9gnSFPKe25COHI2PUPLB3VpRbxoFvGoVNrY5AL5l64JzvubZ2S2rHohJFZcpxNzLxG1LacGky0M1Ge5KoUDoJsmYivPQQtl-5Jiaxi7u7P7-XAlqUjHXGv-PssUWpKvZDhB_Y/s1600/7+PresentService.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjIi9XOKs9gnSFPKe25COHI2PUPLB3VpRbxoFvGoVNrY5AL5l64JzvubZ2S2rHohJFZcpxNzLxG1LacGky0M1Ge5KoUDoJsmYivPQQtl-5Jiaxi7u7P7-XAlqUjHXGv-PssUWpKvZDhB_Y/s320/7+PresentService.png" width="320" /></a> </div><div class="separator" style="clear: both; text-align: center;"></div><span style="font-size: x-small;">c) <span style="color: blue;">Contact Details</span></span><br />
<div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhqrGyxI-X4TB-AHHspWWiMhkzdg0G2joTrCRPXqOpN5NlN9sWeR55mnj4l-riAElbFrwBNmHA4yigYn32QAnQZR8AFEhOhyphenhyphenjkxeC8ct_uvqNE4c9j73Cga-WFGAfA-rspCldtcC22UQqo/s1600/8+Contact-Details.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhqrGyxI-X4TB-AHHspWWiMhkzdg0G2joTrCRPXqOpN5NlN9sWeR55mnj4l-riAElbFrwBNmHA4yigYn32QAnQZR8AFEhOhyphenhyphenjkxeC8ct_uvqNE4c9j73Cga-WFGAfA-rspCldtcC22UQqo/s320/8+Contact-Details.png" width="320" /></a></div><br />
<span style="font-size: x-small;"><b>Step 8</b>:<b><span style="color: blue;"> </span></b><u><b><span style="color: blue;">Confirm</span> that the <span style="color: blue;">Present</span> <span style="color: blue;">Salary Details</span></b></u> (<i><span style="color: red;">Basic Pay , Bill Type, Acquittance Group, Last Pay change, Next Increment</span><span style="color: #cc0000;"> </span><span style="color: red;">date</span> ..etc</i>) of each employee are up-to-date.(<span style="font-size: xx-small;"><i>see the screen shot below</i></span>). Also ensure that all <i style="color: #cc0000;">Monthly Deductions</i> and <i style="color: #cc0000;">Special Allowances</i> if any are entered correctly.(<i><span style="font-size: xx-small;">Note- Ensure that only salary deduction items are entered in respective fields</span></i>) </span><br />
<div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgjx2aRgfRhbYdo_lSb9FanNHoLbLFnCIzKCoO3g3RwSS0BaLQRXrqrqXZ4KRtRPHvGOmRkCWoHAV6LFuKqicBBXXoq2dPiGWSnYdNWZUKkcMxhgnptN4hOgQU13KwDgV2PPM5DF7wWw5I/s1600/9+Salary-Details.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgjx2aRgfRhbYdo_lSb9FanNHoLbLFnCIzKCoO3g3RwSS0BaLQRXrqrqXZ4KRtRPHvGOmRkCWoHAV6LFuKqicBBXXoq2dPiGWSnYdNWZUKkcMxhgnptN4hOgQU13KwDgV2PPM5DF7wWw5I/s320/9+Salary-Details.png" width="320" /></a></div><br />
<span style="font-size: x-small;"><b>Step 9</b>:<b><span style="color: blue;">Confirm</span> that <u>all loan items (<span style="font-size: xx-small;"><i>including Festival Advance etc... if any</i></span>) coming under salary deduction only</u> are correctly entered in <span style="color: blue;">Loan Details</span></b></span><br />
<div class="separator" style="clear: both; text-align: center;"></div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg535w2_QBDfUDpleKEhLfYhn3UZtRY2tXRtrZVUxlJpe7Bhz6_k3625RzKTu4pRRpWzK_rICcyes3QeCtZwwMg0aIW0AuG2xCXeqV04MgkvRz_uCyPo4vo0JnUMdv_mPymXb4IsA6_k7Q/s1600/10+LoanDetails.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg535w2_QBDfUDpleKEhLfYhn3UZtRY2tXRtrZVUxlJpe7Bhz6_k3625RzKTu4pRRpWzK_rICcyes3QeCtZwwMg0aIW0AuG2xCXeqV04MgkvRz_uCyPo4vo0JnUMdv_mPymXb4IsA6_k7Q/s320/10+LoanDetails.png" width="320" /></a></div><span style="font-size: xx-small;">To Enter/Edit the<span style="color: blue;"> Loans</span>/Advance<br />
Click on Loans link (<i>View Loan Details link in Present Salary Details</i>) in Edit Employee Record<br />
Select Loan Item<br />
Loan Account No. :<br />
Loan Amount : Consolidated Amount<br />
Recovery Started Month And Year :<br />
No. of Instalments : Total No. Of Instalment<br />
Last Instalment No. : Up To Last Month Count<br />
Amount Repaid : Repaid Amount Up to Last Month<br />
Click on <span style="color: blue;">Confirm</span></span><br />
<span style="font-size: x-small;"><b>Step 10</b>: <b>Ensure that the <span style="color: blue;">Loan Disbursement</span> Details are correctly entered.</b>( through <i style="color: blue;">Loans</i> link)</span><br />
<div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg7cSR22JBmnzoljW7-dHUt0y7E8soMIiH5xaI2HgKc1V-Z-7CVdxiqfvvAzcCGKGDIdmJzO4dh-vAQWEa4QfTbnACoErfOug1uSZ40BXI0k0sp8YwqEbdj9_52trbPGn2usxlObkHPs3E/s1600/Loan+Disbursement.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg7cSR22JBmnzoljW7-dHUt0y7E8soMIiH5xaI2HgKc1V-Z-7CVdxiqfvvAzcCGKGDIdmJzO4dh-vAQWEa4QfTbnACoErfOug1uSZ40BXI0k0sp8YwqEbdj9_52trbPGn2usxlObkHPs3E/s320/Loan+Disbursement.png" width="320" /></a></div><span style="font-size: x-small;"></span><br />
<br />
<span style="font-size: small;"><b>Step 11</b>:</span><span style="font-size: xx-small;"><span style="font-size: small;"> <b>Ensure that the Balance of <span style="color: blue;">EL & HPL</span> are up-to-date</b></span><br />
(<span style="color: blue;">Administration</span> --><span style="color: blue;"> Edit Employee Record</span> --><span style="color: blue;">Leave Account</span> ) or through</span><br />
<span style="font-size: xx-small;">(<span style="color: blue;">Service Matters</span> --> <span style="color: blue;">Leave</span> --> <span style="color: blue;">Leave Account </span>- if this method is followed you should <span style="color: #cc0000;">select the employee</span> form the <span style="color: #cc0000;">Employee list<span style="color: black;"> )</span></span></span><br />
<span style="font-size: xx-small;"><span style="color: #cc0000;"><span style="color: black;"></span></span></span><br />
<br />
<span style="font-size: xx-small;"><span style="color: #cc0000;"><span style="color: black;"><span style="color: #cc0000;">Select Leave Type</span><span style="color: blue;"> <span style="color: black;">by clicking on the radio button </span></span></span></span></span><span style="font-size: xx-small;"><span style="color: #cc0000;"><span style="color: black;"> <span style="color: blue;">EL/HPL</span></span></span></span><span style="font-size: xx-small;"><span style="color: #cc0000;"><span style="color: black;"> </span></span></span><br />
<span style="font-size: xx-small;">Click<span style="color: blue;"> <span style="color: black;">on the radio button</span> Enter Opening Balance</span><br />
Enter date in <span style="color: #cc0000;">As on Date</span>,<span style="color: #cc0000;"><span style="color: black;"> Enter </span>No. of Days</span> and </span><br />
<span style="font-size: xx-small;">Click on <span style="color: blue;">Proceed</span>.<br />
(<i><span style="font-family: Times,"Times New Roman",serif;">Note :- Enter the <span style="color: #cc0000;">As on Date</span> as the date of last completed year of service</span></i>)</span><br />
<br />
<b style="font-family: inherit;"><span style="font-size: xx-small;"><span style="font-size: small;">S</span><span style="font-size: small;">tep 12: </span></span><span style="font-size: small;"> Ensure that Leave taken is up-to-date in<span style="color: blue;"> Leave Availed</span> link.</span></b> <br />
<span style="font-size: xx-small;">(<span style="color: blue;">Administrator</span> --> <span style="color: blue;">Edit Employee record</span> --> <span style="color: blue;">Leave Availed</span> )</span><br />
<span style="font-size: xx-small;">( </span><span style="font-size: xx-small;"><span style="color: blue;">Service Matters</span> --> <span style="color: blue;">Leave</span> --> <span style="color: blue;">Leave Entry </span>- if this method is followed you should <span style="color: #cc0000;">select the employee</span> form the <span style="color: #cc0000;">Employee list<span style="color: black;"> )</span></span></span><br />
<br />
<span style="font-size: xx-small;">Select <span style="color: #cc0000;">Leave Type</span> (<span style="color: #cc0000;">HPL/LWA/EL/CL/ Diasnon/ML, etc...</span>.)<br />
Enter the details in the respective boxes ( <span style="color: #cc0000;">From Date <span style="color: black;">,</span> To Date<span style="color: black;">,</span> No.of days <span style="color: black;">etc....</span> </span>)</span><br />
<span style="font-size: xx-small;">Click<span style="color: blue;"> Insert</span></span><br />
<i style="color: red; font-family: Times,"Times New Roman",serif;"><span style="font-size: xx-small;">(Note:-Monthly updation of Leave </span><span style="font-size: xx-small;">Availed is necessary before processing each month salary)</span></i><span style="font-size: xx-small;"><span style="color: blue;"> </span></span><br />
<b> </b><br />
<span style="font-size: small;"><b>Step 13:Enter New Employee( who has no PEN ) if any </b></span><br />
<span style="font-size: x-small;"></span><br />
<span style="font-size: xx-small;">(<span style="color: blue;">Administration</span> --><span style="color: blue;">New Employee Record</span>)</span><br />
<span style="font-size: x-small;"><span style="font-size: xx-small;">Enter the details in the<span style="color: #cc0000;"> Personal Memoranda</span> . When you click on the <span style="color: blue;">confirm</span> button the data will be saved and the PEN of the employee will be generated in to <span style="color: #cc0000;">Permanent Emp. No</span> text box in the <span style="color: #cc0000;">Present Service Details</span> page.As soon as you get the <u style="color: red;">PEN it should be noted down for further use</u><span style="font-size: x-small;">.</span></span></span><br />
<span style="font-size: x-small;"><span style="font-size: xx-small;"><span style="font-size: x-small;">Then enter the other details of the employee following steps 7(b) to 12.</span></span></span><br />
<br />
<b><span style="font-size: x-small;"><span style="color: #274e13; font-size: xx-small;"><span style="font-size: x-small;">C. <u>TRANSFER OF EMPLOYEES FROM YOUR OFFICE</u></span></span></span></b><br />
<span style="font-size: x-small;"> Whenever a transfer of an employee is occurred <u>from your office</u>, then the DDO should do the following two things.</span><br />
<span style="font-size: xx-small;"> 1) Generate Transfer Order</span><br />
<span style="font-size: xx-small;"> 2) Relieve on Transfer</span><br />
<span style="font-size: x-small;"><b> </b></span><br />
<span style="font-size: small;"><b>Step 14:Transfer of Employees - </b><b>Generate Transfer Order</b></span><br />
<b><span style="font-size: xx-small;">(</span></b><span style="font-size: xx-small;"><span style="color: blue;">Service Matters <span style="color: black;">--></span> Transfer <span style="color: black;">--></span> </span></span><span style="color: blue; font-size: xx-small;">Generate Transfer Order</span><b style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">)</span></span></b><br />
<span style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">Select Designation of the employee transferred.</span></span></span><br />
<span style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">A list of employees will be listed in the right side.</span></span></span><br />
<span style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">Select the employee (putting tick mark in the check box by click) who is transferred.</span></span></span><br />
<span style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">Enter the Transfer Details</span></span></span><span style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;"> </span></span></span><br />
<span style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">Type of Transfer : transfer /Interdepartmental/Promotion with transfer<br />
Transfer order No. :<br />
Transfer order date :<br />
District : To which District<br />
Department : To which transferred<br />
Office : To which Office<br />
Remarks : <br />
Press <span style="color: blue;">Confirm</span> </span></span></span><span style="font-size: xx-small;"><span style="color: blue;">and update Data <span style="color: black;">button.</span></span></span><br />
<span style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">If the transfer is successfully done follow the next step.</span></span></span><br />
<span style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;"></span></span></span><span style="font-size: x-small;"><span style="font-size: xx-small;"><span style="font-size: x-small;"> </span></span></span><br />
<span style="font-size: small;"><b>Step 15: Transfer of Employees - </b><b>Relieve on Transfer</b></span><br />
<b><span style="font-size: xx-small;">(</span></b><span style="font-size: xx-small;"><span style="color: blue;">Service Matters <span style="color: black;">--></span> Transfer <span style="color: black;">--></span> </span></span><span style="color: blue; font-size: xx-small;">Relieve on Transfer</span><b style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">)</span></span></b><br />
<span style="font-size: xx-small;">Fill the details<br />
Office : Your office<br />
Employee : Select the Employee transferred</span><br />
<span style="font-size: xx-small;">Enter Relieving Details<br />
Relieving date :</span><span style="font-size: xx-small;"></span><br />
<span style="font-size: xx-small;">Relieving order no. :<br />
Whether part salary to be processed: Yes / No (<i style="font-family: Times,"Times New Roman",serif;">Select 'yes' only if you want to process part salary</i>) etc.....</span><br />
<span style="font-size: xx-small;">Click on <span style="color: blue;">Confirm and update Data</span> button.</span><br />
<span style="font-size: xx-small;">You can take the print out of the Relieving Order through the link <span style="color: blue;">Print draft order </span></span><br />
<b><span style="font-size: x-small;"><span style="color: #274e13; font-size: xx-small;"><span style="font-size: x-small;">D. <u>JOINING OF EMPLOYEES TRANSFERRED TO YOUR OFFICE</u></span></span></span></b><span style="font-size: xx-small;"><span style="color: blue;"></span></span><br />
<span style="font-size: x-small;">Whenever a transfer of an employee is occurred<u> to your office</u> , then the DDO should do the following two things.</span><br />
<span style="font-size: x-small;"> 1) Join on Transfer.</span><br />
<span style="font-size: x-small;"> 2) Posting Order on Joining.</span><br />
<span style="font-size: x-small;"></span><br />
<br />
<b style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;"></span></span></b><br />
<span style="font-size: small;"><b>Step 16</b>: <b>Join on transfer of the employee in your office</b></span><br />
<b><span style="font-size: xx-small;">(</span></b><span style="font-size: xx-small;"><span style="color: blue;">Service Matters <span style="color: black;">--></span> Transfer <span style="color: black;">--></span> </span></span><span style="color: blue; font-size: xx-small;">Join on Transfer</span><b style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">)</span></span></b><br />
<span style="font-size: small;"><span style="font-size: xx-small;">Office :</span></span><span style="font-size: small;"><span style="font-size: xx-small;"> Select your office </span></span><br />
<span style="font-size: small;"><span style="font-size: xx-small;">Then a list of employees transferred to your office will be displayed in right side.</span></span><br />
<span style="font-size: small;"><span style="font-size: xx-small;">When you select an employee from the list his/her transfer order details will be shown in the respective fields.</span></span><br />
<span style="font-size: small;"><span style="font-size: xx-small;">Enter the Joining Details</span></span><br />
<span style="font-size: small;"><span style="font-size: xx-small;">Date of joining in new office:</span></span><br />
<span style="font-size: small;"><span style="font-size: xx-small;">Bill Type :</span></span><br />
<span style="font-size: small;"><span style="font-size: xx-small;">Acquittance Type: </span></span><br />
<span style="font-size: small;"><span style="font-size: xx-small;"> etc....</span></span><br />
<span style="font-size: small;"><span style="font-size: xx-small;">And click on <span style="color: blue;">Confirm</span> button </span><b><br />
</b></span><br />
<span style="font-size: small;"><b>Step 17</b>: <b>Posting Order on Joining of the employee in your office</b></span><br />
<b><span style="font-size: xx-small;">(</span></b><span style="font-size: xx-small;"><span style="color: blue;">Service Matters <span style="color: black;">--></span> Transfer <span style="color: black;">--></span> </span></span><span style="color: blue; font-size: xx-small;">Posting Order on Joining</span><span style="color: blue; font-size: xx-small;"></span><b style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">)</span></span></b><br />
<span style="color: blue; font-family: Times,"Times New Roman",serif;"><span style="font-size: xx-small;"><span style="color: black;"><i>(Note:- This step is not necessary for Bill processing) </i></span></span></span><b style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;"></span></span></b><br />
<span style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">Select the employee</span></span></span><br />
<span style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">Edit the details furnished in the format.</span></span></span><br />
<span style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">Name : Enter Name of the Head of your Institution</span></span></span><br />
<span style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">Designation : Designation of Head of your </span></span></span><span style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">Institution</span></span></span><br />
<span style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">To : Enter the Person to whom the order is to be sent. and click on the <span style="color: blue;">Add</span> button </span></span></span><br />
<span style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;">Click on the <span style="color: blue;">Generate</span> button and save the file </span></span></span><b style="color: blue;"><span style="font-size: xx-small;"><span style="color: black;"> </span></span></b><br />
<b><span style="font-size: x-small;"><span style="color: #274e13;">E. SANCTION OF INCREMENT </span></span></b><br />
<b><span style="font-size: x-small;">Step 18:</span>Increment Sanction</b><br />
<span style="font-size: xx-small;">(<span style="color: blue;">Service Matters</span> --><span style="color: blue;"> Increment Sanction</span>)<br />
Select<span style="color: #cc0000;"> Bill Type, Month and Year</span></span><br />
<span style="font-size: xx-small;">Click on <span style="color: blue;">Proceed</span> button<br />
The employee names eligible for the selected month will be displayed<br />
Select the Employee by clicking on the check box<br />
Type order No. :<br />
Order Date :</span><br />
<span style="font-size: xx-small;">Enter the Name and Designation of the sanctioning authority.<br />
Press <span style="color: blue;">Generate Report</span> button and then <span style="color: blue;">Update</span> button</span><br />
<span style="font-size: small;"><span style="color: #274e13; font-size: x-small;"><b>F. PROMOTION/GRADE/DOUBLE- TRIPLE INCREMENT/PAY FIXATION</b></span></span><br />
<br />
<b><span style="font-size: x-small;">Step 19: Promotion/Grade Promotion of Employees</span></b><span style="font-size: small;"><span style="font-size: xx-small;"><br />
</span></span><br />
<span style="font-size: xx-small;">(<span style="color: blue;">Service Matters</span> --><span style="color: blue;"> Promotion</span>)</span><span style="font-size: small;"><span style="font-size: xx-small;"> </span></span><br />
<span style="font-size: small;"><span style="font-size: xx-small;">Select office</span></span><br />
<span style="font-size: small;"><span style="font-size: xx-small;"> Select Employee<br />
The current details and new details fields will be displayed.</span></span><br />
<span style="font-size: small;"><span style="font-size: xx-small;">Enter New details.</span></span><br />
<span style="font-size: small;"><span style="font-size: xx-small;"> Select New designation (Only for promotion)<br />
New service category (If category changes)<br />
New Basic pay, Effective form date, Promotion Order No., Promotion Order date<br />
Whether part salary to be processed : No<br />
etc...... etc..... </span></span><br />
<span style="font-size: small;"><span style="font-size: xx-small;">Press <span style="color: blue;">Confirm</span> button</span></span><br />
<b><span style="font-size: x-small;">Step 20: Changes in the Month</span></b><br />
<span style="font-size: xx-small;">( Salary Matters --> </span><span style="font-size: xx-small;">Changes in the Month )</span><br />
<span style="font-size: xx-small;">The</span><span style="font-size: xx-small;"> changes</span><span style="font-size: xx-small;"> in service/salary matters of each employee should be updated every month.</span><b><span style="font-size: x-small;"><br />
</span></b><br />
<span style="font-size: small;"><b></b></span><span style="font-size: xx-small;"><span style="color: blue;"></span></span><br />
<b><span style="font-size: x-small;"><span style="color: #274e13; font-size: xx-small;"><span style="font-size: x-small;">G. <u>PROCESSING PAY BILLS AND SCHEDULES</u></span></span></span></b><br />
<span style="font-size: x-small;"><b>Step 21</b>: <b><span style="font-family: inherit;">Process</span> Salary for the month</b> (<span style="color: blue;">Salary Matter</span>s --><span style="color: blue;"> Processing</span> --> <span style="color: blue;">Salary</span> --> <span style="color: blue;">Monthly Salary Processing</span>)</span><br />
<div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjG6Si3TYutd6uySuGsmzzBaRl6pRVcEDjBDqpb2DB9ectns1u-6eMkOCStyxCC_cnkaMazVHTPlRcjViP_pFQNDiW-E9R-8Y1aqUWS0h58eZr0X_t2sAzO5fLNjDU-bMeM17a0ig3fm54/s1600/Salary+Processing.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjG6Si3TYutd6uySuGsmzzBaRl6pRVcEDjBDqpb2DB9ectns1u-6eMkOCStyxCC_cnkaMazVHTPlRcjViP_pFQNDiW-E9R-8Y1aqUWS0h58eZr0X_t2sAzO5fLNjDU-bMeM17a0ig3fm54/s320/Salary+Processing.png" width="320" /></a></div><br />
<span style="font-size: x-small;"></span><br />
<span style="font-size: x-small;"> </span><br />
<span style="font-size: x-small;">Here insert <span style="color: blue;">Month</span>, <span style="color: blue;">Year</span> ; select <span style="color: blue;">DDO Code</span>, <span style="color: blue;">Bill type</span> ; Click in the check box to <span style="color: red;">select the employees</span> for processing monthly salary.Then click on the <span style="color: blue;">Submit</span> button. Now the <span style="color: #660000;">Status of Submitted Job</span> will be displayed.When you see the message '<span style="color: #660000;"> job waiting ...... </span>' click on the <span style="color: blue;">Refresh</span> button. Wait up to the message ' <span style="color: #660000;">Job Completed</span>' appears in the '<span style="color: #660000;">Processing Status</span>'.</span><br />
<span style="font-size: x-small;"> </span><br />
<b><span style="font-size: x-small;"> </span></b><br />
<b><span style="font-size: x-small;">Step 22:</span><span style="font-size: x-small;"> </span></b><span style="font-size: x-small;"><b> View/Print Pay Bills and Schedules</b></span><br />
<br />
<span style="font-size: x-small;">(</span><span style="font-size: x-small;">Salary Matters --> Bills and Schedules -->Monthly Salary --> Pay Bills and Schedules)<br />
Select <span style="color: #990000;">DDO Code.</span><br />
Select <span style="color: #990000;">Month</span><br />
A link will be shown with a Bill Name: Click on <span style="color: blue;">Select</span> link.<br />
A list will be displayed in the right side of the page (<span style="color: blue;">Inner</span>,<span style="color: blue;"> Outer</span>, <span style="color: #990000;">Other</span><br style="color: #990000;" /><span style="color: #990000;">Schedules</span>..)<br />
To view the bills click on the corresponding links.</span><br />
<span style="font-size: x-small;"> Take print out of these bills and submit in the treasury.</span><br />
<br />
<b><span style="font-size: x-small;">Step 23: Cancellation of Processed Salary Bill</span></b><span style="font-size: xx-small;">(<i>Salary Matters-->Processing --> </i></span><i><span style="font-size: xx-small;">Salary --></span></i><span style="font-size: x-small;"><span style="font-size: xx-small;"><i> Cancel Processed Salary</i> )</span></span><br />
<span style="font-size: x-small;"><span style="font-size: xx-small;">If there is any error in Processed Salary Bill then cancel <span style="font-size: x-small;">the Bill.</span></span><br />
Select <span style="background-color: white; color: #990000;">DDO Code</span><br />
Select <span style="color: #990000;">Month</span><br />
Select the <span style="color: #990000;">bill</span> which you want to cancel by clicking on the check box.<br />
Click on <span style="color: blue;">Proceed</span></span><br />
<span style="font-size: x-small;"><span style="color: blue;"></span></span><br />
<span style="font-size: x-small;"><span style="font-size: xx-small;"><span style="font-size: x-small;">Correct the errors and process the Bill again, following step 21.</span></span></span><span style="font-size: x-small;"><span style="color: blue;"> </span></span><br />
<span style="font-size: x-small;"></span><br />
<span style="font-size: x-small;"></span><br />
<span style="font-size: x-small;"></span><br />
<span style="font-size: x-small;"></span><br />
<b><span style="font-size: x-small;">Step 24: Generate Salary Slip</span></b><span style="font-size: xx-small;"><span style="font-size: x-small;"> </span></span><br />
<span style="font-size: xx-small;"><span style="font-size: x-small;">(<span style="font-size: xx-small;"><i>Salary Matters --> Bills and Schedules --> Salary Slip --> Bill Wise Slip</i></span>)<br />
Select <span style="color: #cc0000;">DDO Code</span></span></span><span style="font-size: xx-small;"><span style="font-size: x-small;">Select </span></span><span style="font-size: xx-small;"><span style="font-size: x-small;"><span style="color: #cc0000;">Month</span><br />
Click on the <span style="color: blue;">GENERATE</span> link displayed with the required bill name.</span></span><br />
<span style="font-size: x-small;"> </span><br />
<b><span style="font-size: x-small;">Step 25: Entering Encashment Details</span></b><br />
<span style="font-size: xx-small;"><span style="font-size: x-small;">(<span style="font-size: xx-small;">Salary Matters --> Processing --> Encashment Details</span>)</span></span><br />
<br />
<span style="font-size: xx-small;"><span style="font-size: x-small;">(<span style="font-size: xx-small;"><i><span style="color: red;">Note : </span></i></span></span><i style="color: red;"><span style="font-family: Verdana;">Encashment Details Once Entered cannot be modified, Verify the Data Entered before Clicking the Confirm Button</span></i></span><span style="font-size: xx-small;"><span style="font-size: x-small;"><i><span style="color: red;"><span style="font-size: xx-small;">. After entering the details you can't cancel the processed bill</span>.</span></i>)<br />
Select <span style="color: #cc0000;">DDO code</span></span></span><span style="font-size: xx-small;"><span style="font-size: x-small;">Select </span></span><span style="font-size: xx-small;"><span style="font-size: x-small;"><span style="color: #cc0000;">Month</span><br />
<span style="color: #cc0000;">Select the bill</span> of which you want to enter the Encashment Details<br />
Type the Encashment date.<br />
Amount : Net Amount<br />
Fill all other Fields with Zero<br />
and Click <span style="color: blue;">Proceed</span>.</span></span>SPARK- Support Group Kannurhttp://www.blogger.com/profile/03592020898953707553noreply@blogger.com21